Asees Disaster Relief Management System Drms

This policy applies to individuals volunteers ngos corporate contributors and government users who access Asees Drms web applications and official channels connected to disaster response coordination.

Depending on your role and activity we may collect:

• Identity and profile details such as name phone number email role and organization.
• Operational data such as incident reports support requests location fields and status updates.
• Verification records including supporting documents and approved audit references.
• Technical and session data such as device metadata ip logs cookies and access timestamps.
• Communication records shared through approved in app or partner communication channels.

Collected data is used to:

• Authenticate users and enforce role based access.
• Coordinate relief workflows across departments ngos volunteers and verified partners.
• Track fulfillment progress improve response quality and reduce duplication.
• Maintain service security detect abuse and investigate suspicious activity.
• Comply with legal regulatory and operational audit requirements.

We share information only when required for authorized operations including:

• Registered ngos volunteers and partner organizations involved in verified relief actions.
• Authorized government departments and statutory authorities for lawful coordination.
• Trusted technology vendors working under confidentiality and security obligations.

We do not sell personal data to third parties.

Asees Drms uses secure session cookies and limited analytics to keep users signed in monitor platform performance and improve reliability. Users are responsible for protecting account credentials and logging out from shared devices.

We retain personal and operational records for as long as necessary to support disaster management functions legal obligations dispute resolution and audit requirements. Retention timelines may vary by record type and applicable law.

Unless a longer retention period is required by law or ongoing operational needs, user account data and associated personal information may be securely deleted or anonymized within 30 days of account inactivity deletion request or completion of the relevant relief activity.

We implement appropriate technical and organizational measures including access controls secure transport and activity monitoring to safeguard information. No method of storage or transmission is fully risk free but we continuously improve security controls.

We may update this policy to reflect legal operational or technical changes. The latest version will be published on aseesdrms.com. Continued use of the platform after updates indicates acceptance of the revised policy.

For privacy related requests questions or concerns contact:

• email: [email protected]
• website: aseesdrms.com